MINUTES OF THE MEETING OF
THE ERHA MANAGEMENT COMMITTEE HELD ON
PRESENT:
ERHA Management Counties
Ros Marsh, President [RM] Adam Greaves, Cambs [AG]
Bill Felton, Deputy President [BF] Robert
Oakley, Beds [RO]
Margaret McCall, Treasurer [MM] Jill
Warrick, Lincs [JW]
Catherine Lymer, Secretary [CL]
John Hendy, Youth Performance [JH]
Mike Trett, Umpiring [MT]
John Helliwell, PR & Appeals [JHelliwell]
Russell Nutter, League [RN]
1 APOLOGIES
FOR ABSENCE
Charlie Farrow – RDM
2 MINUTES
OF THE MANAGEMENT MEETING HELD ON
Minutes agreed as an accurate record.
3 MATTERS
ARISING FROM THE MINUTES OF THE MEETING HELD ON 10 MAY AND THE AGM ON THE
[a] Handbook
Update – CL - Handbook currently at the printers, going to the distribution
house next week. Trevor Williams and
JHelliwell had a look at the proofs before they were approved.
[b] Youth Performance Committee- JH -
Miche Bloch has taken the website under her wing. As much advanced notification
is given for training dates but somewhat governed by EH. A forum for Squad
Managers at county and regional level is something for the future, apologies
for it not happening sooner.
[c] Umpiring Committee – MT - Level 1
umpiring coaching course is responsibility of the county associations. Level 2
courses are responsibility of the region and it has been raised at the last
meeting so action is being taken.
[d] League Committee – RN -
[e] RDM – Child Welfare information is in
the new Handbook on page 15.
4 COMMITTEE REPORTS
[a] Finance (Report in appendices)
·
It
was proposed that the mileage rate should fall in line with England Hockey from
15p a mile to 16p, agreed.
·
Highlighted
that all clubs’ fees should be with the treasurer by 30 November - if not clubs
risk being barred from the League until their fees are paid.
·
Awaiting
the budgets from the Boys East Squads.
MM wished to move the responsibility of chasing up these budgets to the
Performance Group and JH agreed. Also aware that the coaches have still have
not been paid for Culford as MM is still awaiting information before this can
happen, JH will chase up.
[b] Competitions
(No report given)
[c] Performance (Report in appendices)
·
Miche
Bloch has agreed to take over as Chair from JH in July 07.
·
Steve
Baker has stepped down. JH wished to
express his thanks for all his hard work over the years.
·
Culford
had approx 490 boys and girls attend, it was a great success, with 38 coaches
involved and 30 new leaders. Are aware that Haileybury now has a high spec
astro and seem very keen to have the East Camps back. Ian Le Page is checking the availability.
·
Centrally
Appointed Coaches – EH want to employ a band of coaches to deliver across the
country, JH encouraged at least 4 of the Culford Coaches to apply for these
jobs. David Faulkner only has funding for 2 years so can’t rely on EH, would
prefer the East to remain slightly independent for sustainability of programme
in case EH lose funding.
[d] League
(Report in appendices)
·
All
Clubs have now paid their league fees and fines.
·
2
new clubs in the Men’s league Plashet and
·
All
matches have to be umpired by level 1 or probationers and all CHUAs must have a
list of all Level 1s for all clubs by 30 Oct with a minimum of 2 per team in
the League, there will be a fine if not.
·
Umpire
complaint form is almost ready for issue.
RO asked who is it being distributed to?
MT- not decided yet, imagine all clubs would get it.
[e] Umpiring (Report in appendices)
·
Saddened to report the
death of Karen Nehammer (Essex representative) she will be greatly missed.
·
New level 2 arrangements,
as only 16 qualified last year, the process has been made easier. Sheila George
is the Level 2 organiser for the East.
·
Level 1 candidates are
finding it hard to be watched within the given time frame, especially umpires
in Herts and Beds, CL suggested trying assessors out of the county.
·
RYUAG JHelliwell suggests putting something in the
handbook concerning this next year.
[f] Technical Officiating [SG] (Report
in appendices)
·
4 people attended the
training at the PLUM event and they will be added to the East List. It was a
very useful experience and will hopefully happen again next year.
[g] Development [BF] (Report
in appendices)
·
Meeting arranged for the
27 November where all county development groups and hockey development officers
have been invited.
[h] England Hockey
RDM (Report in appendices)
·
Harriet North is leaving at the end of
September. The ERHA was very sad to hear
this news and wished her well for the future.
She will be missed.
·
There is a meeting regarding the single
system and how it will roll out in the East Region on 31 October at the Hilton
Stansted.
[i] Regions’ Consultative Committee (Report in appendices)
·
There are 5 EH tournaments
that the regions are requested to host on a rotational basis, what’s the best
way for clubs to tender interest in hosting. After some discussion it was put
forward by MM to ask the clubs that have water based pitches, JH seconded.
Agreed that the East Officers would make the final decision regarding
the venue if more than one club offered.
·
Child Welfare Officer -
decided to leave this to the next meeting as it was thought that guidance was
needed by CF. It was thought that it
would be helpful for CF to e-mail out a paper regarding a child welfare officer,
before the next meeting, with a job description and how this fits into the
workings of the region.
6 ANY OTHER BUSINESS
·
RM - What is East’s policy
towards the Veterans teams? After some
discussion it was decided that East would support the women and men veterans by
giving each gender group £150 towards
entrance fees, otherwise they had to be self-funding.
·
Veterans tournament dates
are:
|
Event |
Date |
Place |
|
Regional Over 40s Men |
12 and 13 May 07 |
North Region |
|
Regional Over 40s Women |
30 June and 1 July 07 |
Cannock |
|
Regional Over 50s Men |
5 and 6 May 07 |
Highfields |
|
Regional Over 55s Men |
12 and 13 May 07 |
Chelmsford |
|
Regional Over 60s Men |
15 and 16 June 07 |
Cannock |
·
BF - It was discussed at a
previous meeting that if any East club made it to Europe we might be able to
give some money to support them. It was decided that £200 was an appropriate
amount. RM to send the treasurers details of the clubs concerned to MM
(Canterbury and Chelmsford Women).
·
Indoor
report in Appendices.
·
JW - Lincs committee just
wanted to mention how proud they are of Glen Kirkham captaining England.
FULL COMMITTEE
REPORTS APPEAR ON THE FOLLOWING PAGES.
The meeting closed
at 10.20 pm.
President
.......................................…………………………………………………….. Date
...................………………………...
APPENDIX 1:
HONORARY TREASURER’S REPORT
For agreement by
Management
1.
Mileage rate – England Hockey has
increased its mileage rate from 13p per mile to 16p per mile. The East currently pays 15p per mile and I
propose that we increase ours to 16p per mile.
Major effect will be on League umpires payments – increase men’s Premier
A & B claims by about £500 and ladies’ Premier by about £200.
Items for
information:
2.
Affiliation fees: Letters sent to all County Treasurers
advising them of the 2006/7 affiliation fees - £15/adult club team and
£7/school – and clarifying details of teams that need to pay (see below).
· An adult team - one which
plays regular Saturday/Sunday hockey - £15/team.
· A mixed team consisting of
players who also play for single sex teams in the club - no fee.
· An occasional team playing
less than four matches in a season - £5 fee.
· Junior/youth teams (all
members under 18 years) playing in junior leagues – no fee.
· Badgers/beavers (teams
limited to a maximum of 4 players over 18 years of age) playing in a specific
badger/beaver league – no fee.
· Junior teams and
badger/beaver teams playing in adult leagues - £15/team.
Also pointed out that a club should affiliate the
same number of teams to the East as to England Hockey, unless some teams play
in another Region’s League and affiliate to that Region. I have asked for all club fees to be with me
by 30 November and any club that hasn’t paid by 31 December will risk being
barred from the East League until their fees are paid. Schools – requested their fees by end of
February.
3.
East boys U14 squad 2006 – Stephen Baker made
contact with the manager. Payments for
some kit purchased last April were outstanding.
All relevant parents have been contacted but some money is still awaited.
4.
Budgets from girls’ U15
& U17 and boys U17 – awaited. I think
that the Performance Group must appoint someone to be pro-active for ensuring
that budgets are prepared before the squad programme starts.
5.
Summer camps – details of payments to staff awaited from Ian le Page.
Margaret McCall
Honorary Treasurer
APPENDIX 2: YOUTH PERFORMANCE
REPORT
Personnel – several movements/notes and a retirement
John Hendy, Chair, Miche Bloch, Chair
designate (taking over from July 07 AGM), Ian Gall, taking over from Steve Baker
who retired after Culford, Ian Le Page, continues but has moved to Guernsey,
Sarah Fretwell, Phil Hurst, A N Other, Think Tank, A N Other, Admin (any
suggestions to JH).
U15/U17 info: dates –
Girls – Millfield School, Sat/Sun/Mon 21-23 Oct, Boys – Manchester, Fri/Sat/Sun
27-29 Oct. Staff
(Coach/Assistant/Manager) U15 Girls –
Miche Bloche, Lee Sitch, Richard Hobley, U17 Girls – Joe Cohan, Will Thompsett,
Mel Bennett. U15 Boys – Mike Anderson,
Martin Mcleod, Adam Greaves, U17 Boys – Tim Gingell, Royce Waters/Tim
Baker/John Hendy, Jose Tibbenham. Squads
– those outstanding to be finalised this coming weekend.
Culford: brief info
– 3-31 August; 8 camps (4 x 3 days, 4 x
4 days); approx 490 attended boys and
girls U12-U17; 38 coaches involved, now
in programme and will run event in future without “old guard”; 30+ leaders awards taken and passed; report due to M McCall today/yesterday; staff pay still outstanding awaiting ILP
report completion/payroll agency; we are
aware that Haileybury now has a high spec astro and seem anxious to have us
back – ILP has counselled caution until he has established information on
available summer dates. Meanwhile
Culford which was pencilled in after this year’s course is still available to
us.
Web Page MB has forwarded
info to Charlie for onward processing with web master, last input failed to get
on the web. We will endeavour to bring
all minutes/staff/squads/results/info up-to-date asap.
Centrally Appointed Coaches This
is the next major national item, meeting held with Regional Performance chairs
in Nottingham in August. National
Performance Director came to Culford (unfortunately it rained) but met with
senior management and preferred route discussed. We expect and have encouraged at least 4 of
our Culford coaches to apply for these positions, possibility of GK coach in
mix of 4 coaches is being put forward via Charlie. Meeting scheduled late October between
East/East Performance and National Director for detailed discussion.
John Hendy
APPENDIX 3: LEAGUE REPORT
The committee welcomed four new volunteers to our
number, a refreshing change to the usual trend.
Mike Huckerby has unfortunately had another stroke, and it was doubly
encouraging that within 28 minutes of Trevor asking by e-mail, 3 people in the
committee had volunteered to take over Mike’s leagues until he is better.
2006/07 preliminaries: A few clubs have still not
given their contact details to their league managers, but it was pointed out
that a few phone calls now to show the clubs we are on the ball would save
problems in the season.
At the time of the meeting, 5 clubs had not paid
their league fees or fines, 3 ladies’ teams and 2 men’s. If they have not paid by the deadline of 12
noon on Saturday, they will lose games 0-3 until they pay.
There are 2 new clubs in the men’s leagues,
Plashet, a touring team from East London, and Rutland from Oakham.
Player registration for the Premier Leagues is
complete.
ALL matches in all leagues must now be umpired by
Level 1 or probationers who must be members of their local CHUA. There was discussion that some CHUAs don’t
allow probationers in their Association – they will have to change their
rules. All the CHUAs must have a list of
Level 1s for all clubs by 30 Oct with a minimum of two per team in the league.
It was highlighted that the increase in the VETs
league and its incorporation in the East leagues was putting pressure on pitch
times, especially with the time restrictions brought in at the request of Essex
umpires.
The “One System for Hockey” from EH was discussed,
and Trevor is going to ask all clubs what impact this would have directly on
the number of teams they would lose. It
was thought that this would pre-empt and be more thorough than any EH survey and
would give us an idea of what we are up against. The committee was adamant that we would have
nothing to do with age limiting leagues within our organisation, as policing
that sort of rule would be impossible.
Finance: We received £1250 in fines for last season and
will have £5200 in league entry fees so should be well within budget. Most of our fines money is available for
umpire development, especially young umpires.
Umpires/Discipline: The long awaited umpire
complaint form is almost ready for issue.
Bedford 1st team are to be monitored by
East umpires after their appalling conduct towards umpires in a match at the
end of last season.
In spite of rumours, Herts & Beds pool WILL
operate this season, but we understand that if an umpire drops out, the club
will have to provide their own. This is
thought unsatisfactory as, in a 10 team club, the 11th best umpire
may suddenly be called on to umpire a high league match!
The complaint by a Ford umpire about racial abuse
by Brentwood 2nds has taken from last December to sort out. Eventually, a player was given a 2 game ban
by the club, and all the teams lectured about their conduct.
Other Matters: It was recommended that all teams post
their timings and venues on the website rather than just pool umpired teams.
There should be no more than two teams from a club
in any league – it could lead to fixing the league to a club’s advantage.
The new rule about goalkeepers was briefly
discussed but thought not to be relevant to leagues yet.
PRESENTATION DAY will be 3 June 2007 and Newmarket
will be asked if they want to host, if not, Royston are keen for us to come
back.
The venue of The Hilton was discussed at twice the
price of Rutland Arms. The food was not
good for £8.95 per person, but we will give it one more chance, as the travel
is easier for all.
Russell Nutter
APPENDIX 4:
UMPIRING REPORT
I am saddened to report that one of the committee, the Essex Representative, Karen Nehammer, did not attend. The next day we were informed of her sudden and unexpected death the previous day. She was to have been watched for her Level 2 at PLUM less than two weeks later.
Charlie Farrow attended the early part of the meeting and made a brief presentation on the Regional Young Umpire Group and how it might fit with East umpiring and ERHUA. Subsequently the committee appointed a representative to RYUAG meetings and agreed that promising young umpires, up to the age of 20, would be granted junior membership of ERHUA with no membership fee. It was also agreed that a Welfare Officer, overseeing Child Protection issues on behalf of ERHUA, will be appointed at the next meeting. We are grateful for the work that Charlie is doing in this area.
We spent some time discussing the new Level 2 arrangements. The new system has to be given every opportunity to succeed and we will be working hard to ensure that it does. It will become easier for umpires to gain Level 2 and it is hoped that will increase the flow of umpires up the promotional ladder. If this helps to alleviate the chronic shortage of L2 umpires we will all be grateful.
Mike Trett
APPENDIX 5: TECHNICAL OFFICIATING REPORT
The ERHA Management was
aware that I was endeavouring to recruit more Technical Officials in the
East. I arranged that a
training/familiarisation would be held alongside the PLUM event at Redbridge on 16/17 September 2006. I
was to TD the tournament and Barry Anderson kindly agreed to give the theory
input to the recruits. This did take place but not as originally intended! For
one reason or another, my list of recruits diminished; Barry Anderson was most
unwell and teams withdrew from the event.
However, all was not
lost. Four people attended the training; I did the theory in the morning but
only with particular thanks to Daphne Menear, without whose help it would not
have been possible. The Saturday afternoon and all day Sunday was a hands on
experience. All four worked well on the Saturday and only two were able to be
there for the Sunday. I was very pleased with the commitment shown and their
performance. All will be added to the East list. They were: Dan Heydon, [Beds
& Herts], Adam Greaves, David Burt and Graeme Hammond [all Cambs]. I hope
to produce a list in due course. This
was a very useful experience and hopefully can be repeated next year.
Sheila George
At the May 2006 Management Meeting I was asked to
Chair Development. After discussions with Charlie we agreed on two possible
dates for a Meeting in October. Eventually we decided that because of the
Meeting with England Hockey on 31 October it would be better to leave until
towards the end of November.
We have now fixed the date of MONDAY 27 NOVEMBER
2006 as the date at the Sports Pavilion, Wilberforce Road, Cambridge commencing
at 1900 hours. Invitations have already gone out to County Development Groups
and the County based Hockey Development Officers
It is hoped that both the Performance Committee
and Youth Competitions Committee will attend this Meeting. Obviously anybody
from Management who wishes to attend is welcome.
I would like to thank Charlie for his input into
arranging this meeting and we will report back fully at the EAST Management
Meeting in December.
Bill Felton
|
1 |
ACCOUNTS |
|
|
At the end of
financial year (August) England Hockey will have made a surplus in line with
the strategic aim to have 6 months reserves. |
|
2 |
EUROPEAN NATIONS |
|
|
Championships to be
held at Belle Vue, Manchester from 18–26 August 2007. To oversee the staging of the event there
is a main board, then an operations group and from that sub working
groups. A title sponsor is being sort
for the event, grant aid funding having already been secured from NW
Development Agency and UK Sport. |
|
3 |
SPONSORSHIP/INCREASING PROFILE |
|
|
Sponsorship
from Slazenger has been secured (see website for statement). Slazenger will supply the senior and junior
international teams with kit. Replica
kit will be available to purchase in the near future. In addition, the EHL league will become the
Slagenger EHL, and the sponsorship will be used to reduce entry fees and
provide prize money for league winners (which will help towards the costs of
entering European competition). Other
major sponsorship deals are in the pipeline.
Smaller sponsorship deals already secured with Asics, Lucozade, Polar
and Yazoo whilst other minor deals are being finalised. EH will be working
with Cathy Harris of The Times to increase the profile of individual
players in the 3 months around the World Cups. One of the aims is to get role models in
non specific sports magazines eg teen magazines |
|
4 |
FIH CONGRESS |
|
|
The International
Hockey Federation's (FIH) 40th Annual Congress will be held at Lord’s Cricket
Ground in London on 11 November and will be preceded in the week leading up
to it by the FIH Executive Board and Committee meetings, and the World Hockey
Forum. This is seen as an excellent
opportunity to promote England Hockey. |
|
5 |
PERFORMANCE PLAN |
|
|
Consultation finished
on 31 July 2006. Feedback has been
considered and announcements are to be made in the near future. The imminent announcement of the
recommendations will be subject to Board approval; however with the season
now underway, board decisions are due to be published this week. There has
been some understandable criticism for the delay in the announcement and this
has been taken on board. Confusion has
arisen during the consultation process for The Performance Plan and the
Single System recommendations as to whether or not they come under one
plan. They are separate plans,
although there are areas which compliment each other. The Regional Youth Chairs meet regularly
with David Faulkner, and most recently discussions have taken place around
the UK Lions, and Centrally Contracted Coaches. |
|
6 |
SINGLE SYSTEM UPDATE |
|
|
Regional
meetings with the key personnel will take place in October/November to
discuss further details with regards to the Single System, and discuss how
the single system will look in each region and roll out timescales. The meetings will be organised by the RDM
in consultation with key regional people, and led by the team of Sally
Munday, Cath Arter and David Faulkner.
Onward discussions regarding roll out will then also include HDOs and
counties. The East meeting is arranged for Tuesday 31 October at the
Hilton Stansted 19.00/21.00. ERHA Management group, the East Performance
executive and the East League have been invited to attend. A briefing paper
will be issued to all attendees in the week prior to the event. Further
consultation with counties will take place following this initial meeting
subject to discussion with ERHA. As per the Single
System recommendations, National Performance Centres (players 18-23yrs
approx) will be based at University/HE Clusters, and expressions of interest
will be invited from Universities meeting the soon to be published criteria
in September/October. A panel will
visit the sites in April/May 2007 with a view to rolling them out in
September 2008. The National
Performance Centres will be funded through the Performance Plan. Further information about the Single System implementation
is attached to this report. |
|
7 |
ATHLETE
AWARDS |
|
|
Senior
International Athletes are able to access athlete awards (ring fenced
performance money) dependant on which of the 3 bands they fall into
(consistent core international, regular international and on the fringes
International). To access the awards, the athletes have to commit to
achieving the L1 coach and umpire award and also commit to being an
ambassador for the sport (as well as to their training schedule!). A request form will be
available, and priority will be given to those clubs and schools who meet the
criteria eg clubs 1st accredited, affiliated, club school links
etc. Requests may also be made through
the Regional Development Managers for events such as the Regional Youth
Festivals, schools competitions etc.
Start date to be confirmed, but this is unlikely to begin before the
New Year. |
|
8 |
REGIONAL ADMINISTRATOR |
|
|
I
am sad to have to report that Harriet North (Harri) is leaving England Hockey
to pursue of interests and a career more closely related to her previous
career in the veterinary world. Harri will be missed greatly of course and I
am sure you will join me in wishing her the best wishes for the future. I
would also like to take this opportunity to thank Harri for all her hard work
and excellent support she has shown me personally, England Hockey and hockey
in our region. Harri leaves us on Friday 29 September. We are currently starting the recruitment
process and some temporary administrative support will be put in place,
however inevitably there is will be some disruption for a month or two. We
are taking this opportunity to review the location of the regional office and
I am currently looking at alternatives, really with a view to finding an
environment where there are other people working in Sports Development or
similar. If colleagues have any suggestions for suitable premises I would be
pleased to hear from you. |
|
9 |
WORK PROGRAMME (Update) |
|
|
|
APPENDIX 8: RCC REPORT
Notes from the
Regions’ Consultative Committee held at Milton Keynes on Monday 19 June and
Monday 4 September 2006
$ There are 5 England Hockey tournaments
that the regions are requested to host on a rotational basis:
Women’s County
C’ship Finals EAST 2-3 June 07........................................................... 1
pitch
Men’s County C’ship Finals NORTH 2-3 June 07.......................................................... 1
pitch
Men’s U21 County C’ship Finals MIDLANDS 26-27 May 07......................................................... 1
pitch
Boys U156/U17 County C’ship
Finals SOUTH 28-29 Apr 07.................................................... 2
pitches
Girls U15/U17 County C’ship
Finals WEST 28-29 April 07.................................................. 2 pitches
As you can see the East are to host the Women’s CC Final. Do we ask for bids on the East website with a
closing date of 31 October? If there are
several replies will M’ment agree to leave the decision to the Officers?
$ Child Welfare Officer needed - see
paper dated 19 June 06 “Child Protection recommendations to RCC”, item 2 of
“Recommendations”. What are the next
steps and what information is there to give to any applicants?
$