ERHA – Minutes Meeting 28th Sept 2005.
Present
Ros Marsh ( President) (RM)
John Helliwell, (Public relations & Appeals) (JHelliwell)
Bill Felton, (Deputy President) (BF)
Margaret McCall (Hon Treasurer) (MM)
Charlie Farrow (England Hockey) (CF)
Russell Nutter (League) (RN)
Loraine Bant (Youth Competitions) (LB)
Mike Trett (ERHUA) (MT)
Catherine Lymer (Secretary) (CL)
John Hendy (Youth Performance) (JH)
Doug Thom (Essex) (DT)
Sheila George (Norfolk) (SG)
Jill Warrick (Lincolnshire) (JW)
Apologies.
None
1. Minutes last management meeting 25/05/05 Matters arising.
Harleston have offered to replace the East Veterans trophy .
MM to discuss with RM as to what to replace it with.
RM sent letters to County Presidents inviting them to future management meetings. CL to send reminder e-mail to County Secretaries before the next meeting asking for questions in advance of David Faulkner’s visit.
CF to send Norfolk Child Protection Policy to LB
Minutes of AGM meeting 07/07/05 Matters arising.
SG - Letter going to LB about the Girls County Tournaments and travel issues.
Issue raised by CF about getting the dates out as early as possible for Haileybury. JH
they will be on the web site as soon as possible.
RM- Senior Competitions Co-ordinater is now a redundant position.
CF- contacted Brian Perks about the Technical Officials Mapping Paper, he hasn’t
replied as yet. SG in the meantime has offered to undertake it, but the regions
need to help. Barry Anderson is interested in the training; also suggestion that
umpires at the end of their careers might be interested in doing it.
2. East and East Leagues Handbook
The Handbook should now be arriving through everybody’s letter boxes sent out by a distribution warehouse. Errors in the handbook because the lay out had been changed by the printers meaning the contents page did not then make any sense and a advert was split between 2 pages. Had decided that we would keep the erroneous version and have an amendment put in them otherwise there would be a further delay in sending them out.
CL- Need to get a proof from the printer before they start printing, and start the whole process a lot earlier.
RM- Start in May and send each section of the handbook to the originater for checking leaving the coordinator with less responsibility.
JHelliwell- Get distribution list done as soon as possible so next year we have made all the preparations.
MM- 50 clubs not affiliated to league, need to decide how to distribute them.
RM- Need Counties to let us know how many teams are non league and how many handbooks they want.
3. Indoor Hockey
RM- letters out to clubs to see if they would be interested in an indoor league, most responded positively. Bethnal Green is booked. Rules and regulation 2nd draft is written. Only 7 places available 3 from National league, 4 from regional league.
MM- Budget is needed.
CF- Each team is charged £200 to enter. Total income is £3100. Facility hire is £1912. Officials are £1000. Leaving £188.
Can get the trophies for free.
MM- What about the old trophies, put a notice on the website.
JHelliwell- All team entries must be paid beforehand, happy to look for sponsorship.
CF- To write to JHelliwell with all the information so he can carry that forward
4. East Disciplinary Administration.
JHelliwell- Building up a network of people across the Counties who will do the appeals. All County Disciplinary Administrators in so all red cards will be trapped.
5. East Performance Committee communication and outstanding account issue.
JH- Communications issue had been addressed in the AGM report. Coaching solutions have settled their outstanding invoice.
MM- Was there a written contract?
6.Websites- East and East Umpires
East
Performance section needs updating. There are no Management minutes on the website for the 23rd March and 25th May, CF and CL know they have been sent to Trevor.
CL TO CHECK
ERHUA
MT- The main problem is getting accurate times from clubs for the umpires.
RN- Clubs need to ring to confirm.
7. Finance
Report attached.
Issues raised. Agreed to change all the bank mandates to include the President, Deputy President and Honorary Treasurer, currently RM, MM,BF.
MM- Could CF write up a contract and Job Description for CL.
MM-2 clubs in Essex who have not paid all their East affiliation for 2004/5.Discussing with Essex.
8a, Competitions report.
LB- Aim this year to move some of the key boys inter County fixtures to dates when the East Squads are not training which will be of value for selection. Boys part of the committee knew there were clashes – but seem to have forgotten they said it would give others a chance to play or they did not give this information to their team coaches. East do exceed the England priority dates- but these were available when we did the calendar.
Boy’s squads still awaited for sending around Counties.
JH- Put on the website.
Boys Clubs and Schools indoor now in line with girls- winners and runners up from each age group to qualify for England round.
All those that attended the meeting plus those who sent apologies were happy with Fiona’s budget plans dealing with the surplus from 2004-5. Essex have now objected so back to the drawing board.
5 Points are 1} Subsidise indoor
2} Lower Championship fee’s
3} Refund £25 to boy’s schools
4} Mini Hockey
5} Leave girls schools fee’s as they are.
MM- When surplus is made we would adjust the fees, outdoor shouldn’t prop up indoor. Each competition should be self funding.
JHelliwell- Principle agreed. The decision is to be made between MM and LB.
RM- Is there any merit in changing the title of the committee.
LB- Will take it back
8b, Performance report.
Chair announced he would not be in office beyond the 2007 AGM and it was agreed by all present that a succession should be in place for all the positions within the performance group.
Camps have been an overwhelming success with 2 main changes being implemented –
1) focus on individual development
2) a young person centred approach off pitch.
The camps achieved gender equality for the first time. There were approximately 500 attendees, 40 + staff, and a turnover of £80 k.
Quality of staff was phenomenal we recommend and request that a budget of at least this years Hailebury ‘surplus’ is ploughed back into a CPD scheme for the developmental of performance group staff.. Without this we will fail to hit the basic standards and certifications that we require of the staff for the 2005 camps and for the 2007 squads.
RM- Not a problem.
CF- East subsidise level 2 candidates nominally, and there are courses available through CSP’s that coaches can access, as well as England Hockey Clinics.
JHelliwell- What about future coaches? Shouldn’t we be doing something with them and where are they going to come from?
JH- Players who want to give something back. Need to look after the coaches we have.
RM- JH and CF work together as each know different ways of working.
JH- No continuity of development of players. So the committee have come up with a scheme.
It is insufficient to just run squads and camps and expect wholly developed players to emerge. The ethos we have followed requires all of the programmes to be linked into one overall East Scheme that flows throughout the year and seamlessly from year to year. At present we have a disjointed program that jerks unsteadily from squad assessment to squad assessment.
The scheme will be based on a 12 month rolling/spiralling system of programmes and it will focus on individual development. This will not necessarily involve more contact, but will be a more holistic approach and will include an increase in guidance / education, involve the family, school, club and other player support mechanisms and will touch on and affect all aspects of the player’s life.
The scheme is designed to have 4 levels of programmes:
Start (U12’s) containing approx 140 players 140
Potential (U13 & U14’s) containing approx 60 per age group 120
Performance (U13,U14,U15 & U17) containing approx 200
50 players per age group
EYE (East Youth Elite) (U14, U15 & U17) containing a handful of players 20
Total – approx 480
A shadow system for staff would also be created.
A full discussion will be held over the next 2 months, during which time JH will attend meetings with D Faulkner, and a more substantial report will be submitted to the December Management Meeting.
East/East Performance Group will write to UK Lions informing them that
· we wish them to have no involvement with our players and
· we will not be involved in any nomination process or information passing to them
East performance group will write to all players for whom this may be an issue
informing them of our concerns.
All East individuals who have any concerns MUST formally feed them back to
Cath Arter, England Hockey as this is their legal duty and obligation.
East Kit Policy
Following the discussion of the East Individual Development Scheme, the following East Kit Policy was recommended:
8c, League Report
Attached
8d, Umpires Report
Attached
8e, England Hockey Report/RCC Report
Attached
8f, Public Relations and Sponsorship
Nothing to report
9.Officer attendance at East Events
U14 CCF Bedford Boys Hockey Centre 6th November BF
U16 Gresham Boys 6th November MM
U15 Gresham Boys 27th November BF
U18 Indoor Boys Bedford School November 13th RM
U17 CCF Redbridge Boys 27th November RM
U16 Indoor Boys Bedford School 4th December CL
U16 Schools UEA Girls 1st December RM
U14 Schools Redbridge Girls 15th November MM
U18 Schools Girls Holcombe Kent 23rd November LB
10. AOB
RM- Match Officials ‘Year of the Umpire’ only Essex replied. All enjoyed the East dinner.
GW- Would like an U21 County tournament please, no selection of U17’s 2 players have gone on to play for other Regions.
SG-Child Protection document implemented in Norfolk last year. Now it’s all gone quiet.
CF- He has received no feedback.
CL- Will check with County Secretaries if child protection documents are in place.